Privacy Statement

Last updated: 9 October 2026

1. Controller

The controller responsible for the processing of personal data in connection with the editorial operation of Collective Intelligence Perspectives (CIP) is:

Gesellschaft für Wirtschafts- und Sozialkybernetik (GWS) e.V.
Hermann-Kurz-Str. 17
70192 Stuttgart
Germany

E-mail: office@ci-perspectives.org

GWS e.V. is the publisher of Collective Intelligence Perspectives.

The journal is operated using Open Journal Systems (OJS). Technical hosting of the platform is provided by the University of Stuttgart, Germany.

For information concerning data processing within the technical infrastructure of the University of Stuttgart, please also refer to the University’s privacy information.

2. Purpose of data processing

Personal data are processed insofar as necessary to operate the journal and conduct its scholarly publishing and editorial processes.

This includes in particular:

  • creation and administration of user accounts;

  • submission and management of manuscripts and other contributions;

  • organisation and documentation of peer review;

  • editorial communication between authors, reviewers and editors;

  • copyediting, production and publication;

  • maintenance of the scholarly and editorial record;

  • registration and dissemination of publication metadata and persistent identifiers;

  • technical administration, security and support of the journal platform.

Personal data are not used for advertising profiling or sold to third parties.

3. Categories of personal data

Depending on a user’s role and interaction with the journal, the following categories of data may be processed:

  • name and contact details;

  • e-mail address and username;

  • institutional affiliation and professional information;

  • ORCID iD and other scholarly identifiers;

  • postal address where required for the editorial process;

  • account and role information;

  • manuscript and submission metadata;

  • information contained in cover letters and accompanying documentation;

  • review reports and reviewer recommendations;

  • editorial correspondence and decisions;

  • information concerning competing interests, funding, contributions and other publication-related disclosures;

  • names and contact details of potential reviewers;

  • technical data required for use, security and administration of the OJS platform.

Authors are responsible for ensuring that personal data concerning co-authors, suggested reviewers or other persons submitted to the journal are provided lawfully and are relevant to the editorial process.

4. Legal bases

Personal data are processed in accordance with the General Data Protection Regulation (GDPR).

Where processing is necessary in connection with the submission, review and publication of a contribution or another journal-related relationship, processing is based on Art. 6(1)(b) GDPR.

Processing necessary for the operation of the journal, the organisation and integrity of peer review, maintenance of the scholarly record, prevention of misuse, IT security and administration may be based on the legitimate interests of the journal and its publisher pursuant to Art. 6(1)(f) GDPR.

Where processing is necessary to comply with a legal obligation, Art. 6(1)(c) GDPR applies.

Where the journal expressly requests consent for a particular processing activity, processing is based on Art. 6(1)(a) GDPR. Consent may be withdrawn at any time with effect for the future.

5. User accounts and journal registration

Registration is required for functions such as manuscript submission, peer review and editorial work.

Account data are used solely for the operation of the journal and the functions associated with the respective user role.

OJS uses technically necessary session technologies to maintain login sessions and provide authenticated functions. These are not used by CIP for advertising or behavioural profiling.

6. Submissions and editorial processing

When a manuscript or other contribution is submitted, CIP processes the information required to assess, review, edit and, where accepted, publish the contribution.

This may include the manuscript itself, author and contributor information, institutional contact details, ORCID identifiers, declarations concerning funding and competing interests, information on the use of AI tools, and other information required under the journal’s submission policies.

Editorial records and communications may be retained where necessary to preserve the integrity, transparency and documentation of the scholarly publishing process.

7. Peer review

Personal data of reviewers are processed for the organisation, conduct and documentation of peer review.

Depending on the review model selected for a submission, author and reviewer identities may be disclosed to the persons involved only to the extent required by the applicable review procedure.

Reviewer reports and related editorial records are treated as confidential unless the applicable review model or journal policy provides otherwise.

Authors may suggest potential reviewers. Information concerning suggested reviewers may therefore be obtained indirectly from submitting authors. Such information is used only for purposes connected with the editorial and peer-review process.

8. Publication and public metadata

If a contribution is accepted for publication, publication-related personal data become part of the public scholarly record.

These may include, in particular:

  • author and contributor names;

  • institutional affiliations;

  • ORCID iDs and other scholarly identifiers;

  • biographical information where provided for publication;

  • article title, abstract, keywords and other bibliographic metadata;

  • funding and competing-interest information where required by journal policy.

Published content and associated metadata are intended for permanent public availability as part of the scholarly record.

CIP assigns Digital Object Identifiers (DOIs) and registers publication metadata with DataCite. Metadata submitted in connection with a publicly registered DOI may be made openly available by DataCite and reused through its services, APIs and scholarly information infrastructures.

9. Recipients of personal data

Access to non-public personal data is restricted to persons who require it for the relevant journal function, in particular members of the editorial team and, where applicable, reviewers.

Personal data may also be processed or transmitted to:

  • the University of Stuttgart in connection with technical hosting and administration of the OJS platform;

  • DataCite in connection with DOI registration and dissemination of publication metadata;

  • technical service providers where required for the secure operation and communication of the journal;

  • other recipients where required by law or where the data subject has consented.

Only the data necessary for the respective purpose are disclosed.

10. Technical hosting and log data

The journal platform is technically hosted by the University of Stuttgart.

When the website is accessed, technical connection and log data may be processed as necessary to deliver the website, maintain system functionality, diagnose errors and ensure IT security. Such data may include IP address, date and time of access, requested resources, browser and operating-system information and referrer information.

Further information concerning the University of Stuttgart’s technical infrastructure and data protection practices is available in the University’s privacy notice.

11. Storage and retention

Personal data are stored only for as long as required for the respective purpose and subject to applicable legal or legitimate documentation requirements.

Account data may be deleted when an account is no longer required, unless continued storage is necessary in connection with submissions, reviews, publications or other journal records.

Unpublished submission, review and editorial records may be retained where necessary for scholarly integrity, documentation of editorial decisions, dispute resolution or protection against misconduct.

Published articles and their bibliographic metadata form part of the permanent scholarly record and are therefore generally retained and made publicly available on a long-term basis.

Where processing is based solely on consent, the relevant personal data will be deleted following withdrawal of consent unless another legal basis permits or requires continued processing.

12. Data security and confidentiality

CIP and its technical hosting provider take appropriate organisational and technical measures to protect personal data against unauthorised access, loss, alteration or disclosure.

Editors and reviewers are required to treat non-public manuscripts, review material and editorial communications confidentially in accordance with the journal’s editorial and publication-ethics policies.

13. Rights of data subjects

Subject to the requirements of the GDPR, data subjects have in particular the right to:

  • obtain information about personal data concerning them pursuant to Art. 15 GDPR;

  • request rectification pursuant to Art. 16 GDPR;

  • request erasure pursuant to Art. 17 GDPR;

  • request restriction of processing pursuant to Art. 18 GDPR;

  • receive data in accordance with Art. 20 GDPR where applicable; and

  • object to processing based on Art. 6(1)(f) GDPR pursuant to Art. 21 GDPR.

Where processing is based on consent, consent may be withdrawn at any time with effect for the future.

Requests concerning personal data processed by CIP may be addressed to:

office@ci-perspectives.org

Rights concerning deletion or alteration may be limited where personal data form an integral part of a published scholarly work or where continued retention is necessary to preserve the integrity and documentation of the scholarly record.

14. Right to lodge a complaint

Data subjects have the right to lodge a complaint with a competent data protection supervisory authority pursuant to Art. 77 GDPR.

The supervisory authority responsible in Baden-Württemberg is the State Commissioner for Data Protection and Freedom of Information Baden-Württemberg (LfDI Baden-Württemberg).

15. Technical privacy information of the University of Stuttgart

The technical hosting infrastructure for this journal is provided by the University of Stuttgart.

Further information about the University’s processing of technical website and infrastructure data, its Data Protection Officer and data-subject rights is available in the Privacy Notice of the University of Stuttgart.

16. Changes to this Privacy Statement

This Privacy Statement may be updated where editorial procedures, technical services or legal requirements change.

The current version published on the journal website applies.